Crown Commercial Service

Is your procurement team ready for the next financial year?

I know light nights may still seem like they’re light years away right now, but spring really will be with us before we know it – it’s just a matter of weeks. And that means only 8 weeks before the start of the new financial year.

We want to help you make your procurement as effective and efficient as possible in 2018/19, so here are the 5 questions I’d urge you to be thinking about as you prepare for the next financial year:

1. Are your data processing contracts ready to comply with the new data protection legislation (GDPR)?

From 25 May you must comply with the new rules or face hefty fines. We’ve recently published a Procurement Policy Note to help inform you of your responsibilities. Read more in this blog from Emma Gallacher, Head of Domestic Policy.

2. Have you considered a financial audit?

We’ve just launched a new Spend Analysis and Recovery Services framework to help you recover funds by identifying overpayments and duplicate payments.

The use of spend recovery services is commonplace in the private sector, not just to identify and recover valuable funds, but also to understand where to make process improvements to ensure it doesn’t happen again.

Under the framework, accountancy and audit specialists with expertise across areas like utilities, telecoms and VAT will work with you on a “no-win-no-fee” basis. They will analyse your financial transactions and commercial agreements to identify monies that could be recovered. They will then recover them for you, and make recommendations so you can take steps to avoid such issues in the future.

We estimate that over £220 million could be recovered across the public sector over the next 4 years. With no upfront investment required, can you afford to miss out?

Take the next step to setting up a financial audit.  

3. Can you take advantage of compliant procurement in minutes?

Did you know that our Purchasing Platform offers you access to compliant, direct award solutions for technology products, office supplies and multi-functional devices for printing, copying and scanning?

There’s no need to run a further competition as click and buy catalogues mean you can buy in minutes. It’s ideal if you have urgent requirements before the end of the financial year or need to quickly buy a small number of relatively low value products – whether as a one off purchase or on a regular basis.

As well as offering a speedy procurement solution, you can expect to make great savings – up to 30% on technology products, 50% on office supplies and 15% on multi-functional devices.

Register now and learn more.

4. Have you considered aggregation to help you maximise your buying power?

You may have already seen information about our free to use aggregation service, but I wanted to mention it again here as we really can help you make great savings.

By combining your requirements with other public and third sector organisations, we can not only help you make great savings, but also save you precious time as we will do all the hard work for you. If you don’t know much about our aggregation service take 2 minutes to watch our film to find out how it works.

We’ve got several great opportunities coming up, from fuels and fleet to mobile voice and data services so get involved now.

5. Are you telling us how we can help you?

To be your procurement provider of choice we know we need to create the right commercial solutions to meet your needs. With such a wide ranging customer base from charities and schools through local councils and universities to NHS trusts and central government departments, this is not always as easy as it sounds!

I’d urge you to get involved in the many opportunities we offer you to have your say – whether that is by joining a stakeholder group, responding to a survey or attending an event or webinar.

We really value your input and your collaboration goes a very long way to making sure we develop the solutions you need. Sign up to receive our monthly newsletter to get details of all the latest opportunities delivered straight into your inbox.

If I can help you with any of these topics – or indeed anything else – please get in touch.

And if you or your colleagues would like to learn more about how CCS can help you, why not join an Introduction to CCS webinar? These short 30 minute sessions will give you an overview of how we work and the buying options we offer.

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