What is aggregation?

By using our national buying power to bring together customers with the same or similar requirements we can make the opportunity more attractive to suppliers. We call this ‘aggregation’ Our aim is to ensure all our customers get great value for money and benefit from our commercial expertise. The approach we take to each aggregation may vary. The most common routes are national further competitions and eAuctions, or a combination of both Joining one of our national further competitions will save you time, as well as money, as we run the procurement for you, so there is very little administration for you to deal with. eAuctions enable suppliers to compete online, in real time. The auction can be based on price alone or other criteria, such as quality, delivery or service levels, can also be taken into account. Whilst eAuctions are often used to conclude a national further competition, we also run eAuctions independently too. Find out more about aggregation (PDF brochure)

Learn more in this short film:

See current opportunities below.

“I have always been quite apprehensive about joining an aggregated call-off but the help and support I received from the team was outstanding and has filled me with confidence for the future. I would like to say thank you for such great service.”

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Why get involved?

We have seen customers achieve some fantastic savings by taking part: • 17 customers set to save £2.7 million on mobile voice and data services • 95 schools saved an average of 36% on 2,200 tablets • 11 NHS trusts saved over £800,000 on video conferencing • 3 councils saved £335,000 on office supplies via an eAuction

How we can help you

Our customer team is here to help you access our aggregation services by providing support to help you join forces with other organisations, groups or networks – whether that is locally, regionally or nationally. Once we understand your needs and have brought together sufficient customers looking to buy similar goods and/or services, we will help you by: • identifying the best CCS framework to use • collating all the necessary data • developing the procurement documentation • running the aggregation • providing expert advice and guidance

Current Opportunities

The aggregation team will consider all opportunities for aggregation within the technology category, below are some examples of products and services which have potential for aggregation:

  •       Adobe software
  •       body-worn cameras
  •       Car Park Automatic Number Plate Recognition (ANPR)
  •       data applications for local authorities
  •       fixed line telephony
  •       audio or video conferencing
  •       IT hardware/ peripherals/ network equipment
  •       IT hardware leasing
  •       network connectivity/ broadband
  •       paging and alerting services
  •       radio services
  •       sector specific competitions
  •       software/ applications/ platforms
  •       traffic management technology

Aggregated procurements are designed to leverage significant savings through increased volumes, and these savings benefit all organisations who participate.

Therefore, if you have a requirement for common goods/services and would like to benefit from aggregating with other organisations, please complete our online form quoting ‘technology aggregation opportunities’ and a member of our team will be in touch. 

Is your organisation looking to purchase IT hardware such as laptops, desktops, or mobile handsets?

A recent competition which took place in September 19 achieved average savings of 19.81% for the 14 customers who took part – that’s the equivalent of £1.4million!

If you would like to take part or speak to a member of our team, please complete our online form quoting ‘NFC118 IT hardware aggregation’.

You have until mid January 2020 to submit your customer requirement form, with delivery taking place from early March 2020.

Aggregations for IT hardware run regularly throughout the year, therefore if you have additional requirements, these can be included within future schedule of competitions – customer requirements collected in January for delivery of goods March/April, in May for delivery in June/July and in September for delivery in October/November.

Buying mobile voice and data services is often a common process for many organisations. 

Our latest aggregation brought together 12 customers’ requirements for mobile voice and data services, helping them achieve average savings of 73% – equivalent to £1.55million for the customers who took part.

Benefits:

  • Phased migration across 12 month period. The requirement is for 80% of nominated connections to transition to the winning bidder within the first year of the contract award. This provides flexibility when existing contracts are yet to terminate, and helps to avoid early termination charges.
  • Co-terminus contract term. All connections will cease on a common end date, helping to prevent inconsistent contract end dates and thus simplifying future procurement.
  • A ‘Build Your Own’ Tariff approach. The aggregated procurement allows for a base connection with no line rental charge, negating zero-use costs.

Why not read our case study to find out more.

To get involved or speak to a member of our team, please complete our online form quoting ‘NFC119 mobile aggregation.’

Customer requirements will need to be submitted by 06 December 2019. Award is expected in mid-February 2020, and suppliers then have 8 weeks to build the tariffs. Migration and service provision will then commence once this has taken place.

Are you a local authority looking to purchase software-led office systems such as app-related consultancy services, software support and maintenance, software licences, or maintenance services including development, testing and implementation of software updates?

We’re looking to gather customer requirements for aggregated procurements to increase customer buying power and achieve significant savings. Joining an aggregated procurement is free, simple and will save you time as well as money because we run the procurement for you.

The procurement would be run as a further competition under specific local authority lots within the Data and Application Solutions (DAS) agreement:

  • Business Applications (Lot 2a): Revenue and Benefit Systems, Payment Processes, Civil Enforcement Systems.
  • Environmental & Planning (Lot 2b): Environmental Health, Property and Housing Management, Planning Enforcement, Licensing, Waste Management
  • Citizen Services (Lot 2c): Library Solutions, Electoral, Registrar Systems, Sports and Recreation, Burials and Crematoria.
  • Community Health & Social Care (Lot 3c): Social Care Case Management, Social Care Finances, Home Care.

Any requirement under DAS can also include; application hosting, managed application services, database administration services, disaster recovery and backup services.

How can you take part?

If you are a local authority and would like to learn more complete this form, tick the aggregation box and quote DAS Aggregation.

Or call 0345 410 2222

Does your organisation need payroll services, or will your current contract be expiring over the next 4 years?

We will be running a programme of aggregated national further competitions for payroll services.

Please view the Aggregations for Payroll-Services PDF for an overview of strategy and timescales.

If you would like to register your interest in joining one of our aggregations, please complete this form quoting ‘Payroll Services’ in the comments box, adding which aggregation you would like to join.

We are working to aggregate demand for Adobe software and go out to market as one entity. This will reduce bidding costs for all tenderers and Adobe have also indicated that this will qualify customers for concessions. 

In 2015, we centrally negotiated an Enterprise Term License Agreement (ETLA) through which Adobe offer preferential pricing to enrolled UK Public Sector entities. This existing ETLA is coming up for renewal in March 2020, and unless this is centrally negotiated and agreed, future renewals will revert back to market pricing and would need to be negotiated and procured individually. We are working with Adobe on a new pricing agreement and to sign a replacement ETLA to ensure best pricing for Public Sector customers via this aggregated procurement for Adobe.

Join our customer webinar  to explain the options that we can offer, together with the process for getting value for money in your future Adobe purchases via aggregation:

November 06 – 1pm – register 

Or to speak to a member of our aggregation team, please complete our online form quoting ‘Adobe aggregation’ in the comments box.

Our Traffic Management Technology 2 (RM1089) framework covers automatic number plate recognition (ANPR) technology, and we are planning national aggregated further competitions for both police and car park ANPR. If this is of interest to you please get in touch – simply tick the aggregation box and quote NFC77.

Following the success of CCS led aggregated further competitions for Water, we will be running another further competition for Lot 1 – Water and Wastewater supply in early October.

This further competition is open to all public sector, non-residential premises and will allow participating customers to switch their retail supplier.  We will combine the requirements of participating customers to increase buying power to secure the best retail margin for water and wastewater services. Customers will also benefit from high standard servicing from a dedicated customer service team.

To get involved, please download and complete the switching template RM3790 Switching Template and return the document to water@crowncommercial.gov.uk

A procurement strategy will be issued at a later date to be signed. Once signed up, CCS will keep customers informed during the process.

Our National Fuels framework gives you access to a variety of solid and liquid fuels, including liquified gas, greases, lubricants and antifreeze. We are running quarterly aggregated further competitions to deliver you the best prices, and recommend you consider joining the next aggregation if you have new requirements, or would like to add new sites to your existing arrangements for the start of the next financial year. By joining an aggregation you will benefit from an easy route to market, with options for both regional and national suppliers. If you are interested in taking part in the next aggregation please get in touch – simply tick the aggregation box and quote RM3801 – National Fuels.

Fuel

We run a series of vehicle eAuctions a year as by combining customer requirements we can help organisations make great savings on the whole life costs of vehicles – whether you need 1 or 1,000. We do this by using standardised vehicle specifications and our bulk buying power to make your requirements more attractive to suppliers, meaning customers can save as much as 40% on manufacturer’s retail price. Our eAuctions are run under lots 1 and 2 of the Vehicle Purchase framework. Any volume or vehicle type can be considered, and we can also help you if you want to lease rather than buy vehicles. To find out more about getting involved please get in touch – simply tick the aggregation box and quote Fleet eAuctions.

How buying through CCS works

Our extensive range of commercial solutions provide you with a number of different ways to buy. We’ve put together some brief guidance to help you to find the right approach for your buying needs.

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Buy now

If you’re ready to buy now, use the link below to go through to our buying page.

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Interested in taking part in an aggregation?